Requisition No: 233161 

Agency: Department of Transportation

Working Title: SPECIFICATIONS COORDINATOR – 55012312 1

Position Number: 55012312 

Salary:  $45,131.98 – $58,406.09 

Posting Closing Date: 09/17/2020 











CONTACT PERSON:  Yuanet Letzelter


CONTACT EMAIL ADDRESS: Yuanet.letzelter@dot.state.fl.us          


The State of Florida offers an excellent benefits package including paid holidays, vacation and sick leave, several low-premium healthcare options, tuition waivers, and training opportunities for professional growth and development.  Calculate the estimated annual value of working for the State of Florida here.  For additional benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com/


SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.


THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to qualified individuals with disabilities may be provided.  Interested persons should contact the Florida Department of Transportation’s Equal Opportunity Office located at 605 Suwannee Street, Tallahassee, Florida 32399 or call (850) 414-4747 for assistance.  


POSITION DESCRIPTION:  Performs engineering support work.  Duties include performing technical assignments related to specifications within the District and assisting the District Specifications Engineer with specifications package preparation activities.


Provide guidance to internal design staff, project managers, consultants, and other District staff regarding Florida Department of Transportation (FDOT) specifications package preparation and electronic/digital delivery and storage procedures and requirements.  Provide computer aided technical support and oral/written guidance to other units including, but not limited to, the District Design, District Maintenance, District Construction, District Environmental, and Legal Office representatives in the delivery of specifications and plans packages which meet the requirements of the Specifications Handbook and other established Department Procedures.  Assist others to ensure that all items required to develop the Contract Plans Packages are complete and accurate.


Perform duties associated with Specs on the Web application by deleting, locking and unlocking specifications packages based on user requests.


Conduct quality assurance final reviews of consultant prepared specifications packages and ensure they are completed in accordance with Department procedures. Make comments for discrepancies found in the final review.  Identify plan notes that are redundant or conflict with the Standard Specifications.


Develop and prepare initial and supplemental specifications packages for in-house projects.  Determine the appropriate standard specifications, special provisions, supplemental specifications, developmental specifications, and technical special provisions (TSP) that are needed in conjunction with the plans to properly describe the work to be done for all state, federal and district contracts.


Serve as liaison with the  Central office to ensure workbook packets and specification updates are incorporated into the specification package.


Process alternative contracting method approvals and modified special provisions as necessary.  Review TSP submitted independently from the project package for adherence to the Specifications Handbook and FDOT procedures.


Actively participate in Specification workshops, Specifications update webinars, and other meetings as required.


Stay informed of changes to the FDOT design criteria, procedures, policies, and guidelines as set forth by the FDOT and FHWA with special emphasis on specifications as it relates to transportation projects.  Actively participate in the Standard Specifications development process by reviewing specifications posted on 'Industry Review' and coordinating comments with the District Specifications Engineer.

Expedite the development and processing of Mandatory Specification Revisions as needed.


KNOWLEDGE, SKILLS AND ABILITIES:  Knowledge of the Standard Specifications, Technical Special Provisions, Supplemental and Developmental. Specifications standards and practices used by FDOT for construction contracts. Knowledge of the concepts, terminology, principles and analytical techniques of highway design. Strong communication skills in both plain language and engineering. Skilled in Microsoft products such as Word, Excel and PowerPoint. Skill in communication, including verbal, written and active listening. Skill and understanding of writing in the imperative mood, active voice. Ability to read and interpret engineering design plans and specification packages for accuracy and quality while simultaneously identify conflicts between plans and specifications. Ability to establish and maintain effective internal and external working relationships. Ability to plan, organize, coordinate and perform multiple work assignments based on established priorities. Ability to read, interpret, understand and apply applicable rules, regulations, policies, and procedures. Ability to understand, interpret and prepare construction contract documents; particularly specifications. Ability to make decisions.


MINIMUM QUALIFICATIONS: A high school diploma or its equivalent and three years of relevant employment experience or; an Associate's degree from an accredited college or university and one year of relevant experience or; three years of higher education with a cumulative of 72 semester hours or 108 quarter hours.


As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.


A Competitive Area Differential (CAD) additive in the amount of $1,976.00 will be added to the annual salary.


THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.