SENIOR CONTRACT MANAGER – 55002350

Company Name: State of Florida

Location: TAMPA, FL, US - 33612

Overview

Requisition No: 249282 

Agency: Department of Transportation

Working Title: SENIOR CONTRACT MANAGER – 55002350

Position Number: 55002350 

Salary:  $44,034.84 – $56,986.26 

Posting Closing Date: 10/19/2020 

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

710 / District Maintenance Office

OPEN COMPETITIVE

CAREER SERVICE

 

CONTACT PERSON:  Kathrin Vickers

CONTACT PHONE NUMBER: 813-975-6109                

CONTACT EMAIL ADDRESS: kathrin.vickers@dot.state.fl.us

 

The State of Florida offers an excellent benefits package including paid holidays, vacation and sick leave, several low-premium healthcare options, tuition waivers, and training opportunities for professional growth and development.  For additional benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com/

 

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

 

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to qualified individuals with disabilities may be provided.  Interested persons should contact the Florida Department of Transportation’s Equal Opportunity Office located at 605 Suwannee Street, Tallahassee, Florida 32399 or call (850) 414-4747 for assistance. 

 

POSITION DESCRIPTION: Coordinates with the District Maintenance Contracts Administrator in the development of the Maintenance Contract Work Program.  Processes coding sheets and inputs change requests in the electronic Work Program Change Request  (eWPCR) or current Work Program system.  Ensures targets are balanced within all Maintenance contract funding types in accordance with Central Office Work Program.  Notifies appropriate personnel of budget transfers from other Districts.  Reviews and becomes knowledgeable regarding annual Work Program Instructions.  Researches/investigates most efficient and effective programming of Maintenance contract funds. Completes the Annual Gaming Process in a timely manner.  Manages Maintenance Contract program funds for E contracts by preparing Work Program Change Requests in Project Suite (PSEE) and Work Program Email Request forms.  Prepare Encumbrance request and enter into the Contract Funds Management System (CFM) and Florida Accountability Contracts Tracking System (FACTS) for processing.  Researches and checks contract balance issues in the Florida Accounting Information Resource (FLAIR) and FLAIR Information Delivery Options (FIDO) or current systems. Responds to Five Year Certified Forward Report, 24 Month Non-Activity Report, Expired Encumbrance Report and the Outstanding Encumbrance Report.  Analyzes the financial management MADDOG report to prevent roll forward and resolves any corresponding issues.

 

Performs highly advanced engineering work with independent judgment, including managing, monitoring and analyzing the Maintenance contracts program for the District.  Manages all District Maintenance let contracts, creating and managing pending contract files.  Performs timely execution on Maintenance contracts and reflects accuracy on accounting of contract funds. Schedules and monitors the District Contracts Letting Plan.  Coordinates with the District Maintenance Contracts staff on specification package development and preparation.  Oversees and reviews all specification packages submitted by Operations Centers to ensure compliance with contractual administrative practices and procedures.  Reviews specification packages in-depth and obtain a high level of understanding of the intent of proposed contract and all work required to the extent of being able to offer suggestions and recommendations to the submitting Operations Center to produce the most efficient and effective contract.  Examines modified specifications package closely to ensure all aspects are provided.  Ensures the work to be included in the contract is adequately described by documents evaluated. Writes/creates and obtains approvals for one or more Maintenance Special Provisions (MSP) to detail work.  Reviews and analyzes detailed cost estimates to ensure all applicable pay items are contained within the contract and unit prices and quantities are appropriate.  Submits bid packages to District Contracts before their letting deadline.  Prepares for and attends Technical Review Committee meetings by researching, analyzing, using good judgment and experience to determine possible reasons for discrepancies and irregularities in the bid review.  Analyzes need for Supplemental Agreements, Time Extensions, and Renewal requests.

 

Coordinates with the District Maintenance Contracts Administrator in developing and monitoring the Operations Centers' Share of Contract Funds and the Annual Contract Letting Plans.  Develops each Fiscal Year Contract Plan, analyzing and making necessary changes, monitoring and tracking funds, coordinating and communicating with each Operations Center.  Establishes and monitors performance goals and analyzes the production goals and unit prices.

 

Analyzes and resolves issues related to the Trns*Port system including Site Manager (SM) and the Project Estimate System (PES).  Serves as the Application and Security Coordinator for Site Manager and analyzes and resolves issues related to the maintenance contracts side of the Maintenance Management System (MMS). Provides technical support to Operations Center contract personnel and District Maintenance staff upon request.  Ensures all computer related data entry aspects of District Contracts is entered accurately.

 

Analyzes and investigates all Final Contractor Field Performance Reports and the established Contractor Final Rating Score.  During this process, concentration is specifically on ratings below 80 and are considered to be critical issues by the Department.  Coordinates with the applicable Operations Center regarding any discrepancies and/or questionable scores and/or comments on the Performance Report.  In addition, resolves invoice problems and contractor issues.

 

Participates in Quality Control checks of Operations Center's contract administration. This includes but is not limited to running CONQAR reports and performing documentation reviews at the local office.

 

Provides guidance and training to the Operation Centers' contract personnel regarding specification package development, Gaming reports, invoicing issues, pay item research, troubleshooting, and requests for new pay items.

 

KNOWLEDGE, SKILLS AND ABILITIES: KNOWLEDGE OF MAINTENANCE CONTRACTS; WORK PROGRAM AND THE GAMING PROCESS; SKILL IN APPLYING PROCEDURES TO WORK ASSIGNMENTS; SKILL IN THE TECHNICAL ASPECTS OF THE TRNSPORT SYSTEM INCLUDING SITEMANAGER AND PROJECT ESTIMATING SYSTEM (PES)SKILL IN CREATING SPREADSHEETS IN EXCEL AND DOCUMENTS IN WORD; SKILL IN WORKING IN DEPARTMENT PROGRAMS SUCH AS FM SYSTEM, FLAIR, FACTS, FIDO AND OTHER CONTRACT AND FINANCIAL ACCOUNTING PROGRAMS SKILL IN PROVIDING CUSTOMER SERVICE; SKILL IN ORGANIZING RECORDS AND HANDLING MULTIPLE TASKS AND INTERRUPTIONS; SKILL IN PLANNING AND ORGANIZING WORK ASSIGNMENTS; SKILL IN COMMUNICATING EFFECTIVELY, BOTH VERBALLY AND IN WRITING; SKILL IN COMMUNICATING TECHNICAL AND LEGAL INFORMATION EFFECTIVELY, BOTH VERBALLY AND IN WRITING; ABILITY TO INTERPRET CONTRACT PLANS, STANDARD SPECIFICATIONS, DESIGN STANDARDS AND A GENERAL UNDERSTANDING OF ENGINEERING TERMINOLOGY.  ABILITY TO ANALYZE AND RESOLVE PROBLEMS USING PLANS, SPECIFICATIONS, CONTRACT DOCUMENTS AND ENGINEERING JUDGEMENT.  ABILITY TO NEGOTIATE WITH CONTRACTORS AND MUNICIPALITIES; ABILITY TO DEVELOP TRAINING PLANS AND MATERIALS AND TO COMMUNICATE TRAINING MATERIALS TO TECHNICAL AND NON-TECHNICAL STAFF; ABILITY TO HANDLE MULITPLE TASKS AND TO INDEPENDENTLY PLAN, COORDINATE, COMPLETE AND TRACK THE STATUS OF ASSIGNMENTS;ABILITY TO MEET DEADLINES.

 

MINIMUM QUALIFICATIONS: High School Diploma or Certificate of High School Equivalency and 24 months contract management experience or an Associate's Degree.

 

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

 

A Competitive Area Differential (CAD) additive in the amount of $478.40 will be added to the annual salary.

 

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.