SECRETARY SPECIALIST – 67016157

Overview

Requisition No: 236561 

Agency: Agency for Persons with Disabilities

Working Title: SECRETARY SPECIALIST – 67016157

Position Number: 67016157 

Salary:  $22,134.88 – $22,577.36 Annually 

Posting Closing Date: 09/21/2020 

SECRETARY SPECIALIST-CS

AGENCY FOR PERSONS WITH DISABILITIES

NORTHWEST REGION – 67016157

***OPEN COMPETITIVE OPPORTUNITY***

This position can be located anywhere in Florida

 

THIS IS A CAREER SERVICE POSITION

The Agency for Persons with Disabilities works in partnership with local communities to support people with developmental disabilities in living, learning, and working in their communities. APD provides critical services and supports for customers with developmental disabilities to reach their full potential. The Agency serves people with spina bifida, autism, Down syndrome, children age 3-5 at high risk of developmental disabilities, cerebral palsy, Prader-Willi syndrome, Phelan-McDermid syndrome, and intellectual disabilities. There is no charge or co-payment for services provided through the Agency.

www.apdcares.org

DIRECT DEPOSIT PROGRAM – As a condition of employment, a person appointed to a position in State government is required to participate in the Direct Deposit Program.  Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

BACKGROUND SCREENING REQUIREMENT:

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.
No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.
Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and Federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.

THIS POSITION REQUIRES A BACKGROUND INVESTIGATION INCLUDING FINGERPRINTING, PURSUANT TO S. 110.1127(1), FLORIDA STATUTES.

WE HIRE ONLY U.S. CITIZENS AND THOSE LAWFULLY AUTHORIZED TO WORK IN THE U.S. APD PARTICIPATES IN THE U.S. GOVERNMENT’S EMPLOYMENT ELIGIBILITY VERIFICATION PROGRAM (E-VERIFY).  E-VERIFY IS A PROGRAM THAT ELECTRONICALLY CONFIRMS AN EMPLOYEE’S ELIGIBILITY TO WORK IN THE UNITED STATES AFTER COMPLETION OF THE EMPLOYMENT ELIGIBILITY VERIFICATION FORM (I-9).

ALL APPLICANTS SHOULD COMPLETE THE ON-LINE APPLICATION PROCESS.  IF ASSISTANCE IS NEEDED TO APPLY FOR THIS POSITION, PLEASE CALL THE PEOPLE FIRST SERVICE CENTER AT 1-877-562-7287. RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED TO BE CONSIDERED FOR THIS POSITION. ANSWERS TO THE QUALIFYING QUESTIONS MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.

 

 

 

REQUIREMENTS:

 

Open Competitive opportunity- Any applicant who meets the minimum requirements of the position.

 

Must have at least two (2) years of experience, reflected on your application, inputting/maintaining data on any electronic-based system.

 

Must have at least two (2) years of experience, reflected on your application, taking meeting/class notes using web-based programs.

 

Must have at least two (2) years of experience, reflected on your application, handling projects with a specific deadline.

 

Must have at least two (2) years of experience, reflected on your application, coordinating, and scheduling meetings, using web-based application.

 

Must have at least two (2) years of experience, reflected on your application, coordinating, and scheduling meetings, using web-based application.

 

Must have at least two (2) years of experience, reflected on your application, using a reception desk switchboard telephone.

 

Position may require some travel to surrounding areas, applicant must be willing and able to travel for work purposes.

 

**NOTE: Applicants must complete all fields in the Candidate Profile.  Work history with month, year, and hours worked are required to qualify for this position.  Responses to Qualifying Questions must be verifiable in the Candidate Profile. Resumes and other documentation can be attached to provide additional information. ***

 

***DUTIES:

 

Employees of the Agency for Persons with Disabilities are required to demonstrate total commitment to outstanding customer service. This includes, but is not limited to, always acting in a responsive, professional, courteous manner with the employees, customers and public we serve at all times.

 

This is an administrative position assisting staff from the Quality Improvement division.  This position provides general administrative activities to include maintaining calendars, arranging meetings, transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics and other administrative support duties that relate to consumer health and safety and provider quality of services. 

 

Consumers Health and Safety Alerts – tracks, updates/maintains, data on all consumers health and safety alerts reported to APD to ensure that NW APD staff is taking actions towards alert resolution by provider, following deadlines and protocols to safeguard consumers health, safety and well-being.

 

Provider background screening alerts and QIO monitoring reports – tracks, maintains and updates remediation tracking spreadsheets addressing the resolution of provider background screenings alerts and monitoring deficiencies identified by QIO organization, to ensure APD staff takes timely actions to ensure consumers safety and quality of services received.

 

APD Licensed Facilities – completes and maintains residential licensure/renewal and monitoring compliance spreadsheets based on documents submitted by APD Licensure staff, reviews documents related to the spreadsheets, identifies staff missing documents and reports to Licensing supervisor. Tracks, maintains, and updates Notices of Non-Compliance issuance to residential facilities and provider resolution to ensure residential facilities residents are within environments that promote their health and safety and are in full compliance with rule requirements.

 

Residential Placements Locator – Maintains the residential locator list for the region inputting and updating data and facility locations as appropriate on an ongoing basis when moves occur, facilities open/close, or facilities change the parameters of client they will serve.  Develops a vacancy list monthly based upon the information maintained on the locator list and/or via email/telephone contacts with providers

 

Monthly QI Liaisons Activities Data – creates a report of monthly quality improvement activities for each individual provider relations liaison and submits to supervisor for monthly performance meetings with staff.

 

Provider Enrollment and CMS validations – receives documents, inputs data, maintains and updates spreadsheets related to enrollment and CMS validations. Extracts data for enrollment quarterly federal reports and submits to enrollment liaison. Submits final CMA validation reports to providers.

 

Coordination of Meetings and Training – coordinates a variety of meetings and training to include registration, reserving training rooms, and providing handouts/materials to registrants.  Ensures a sign-in sheet and Certificate of Attendance.  Maintains records on the shared drive. 

 

Office reception desk and other assignments – provides coverage for the office switchboard for breaks and lunch of assigned staff. Performs duties related to disaster planning and other duties as assigned, following instructions and meeting deadlines.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.