Requisition No: 226601
Agency: Department of Health
Working Title: REGULATORY SPECIALIST II – Bureau of Health Care Practitioner Regulation
Position Number: 64080532
Posting Closing Date: 09/30/2020
Division of Medical Quality Assurance
Bureau of Health Care Practitioner Regulation
Regulatory Specialist II
Full Time Career Service Position
**We anticipate this requisition will be used to fill multiple positions within the Bureau**
The Florida Department of Health, Division of Medical Quality Assurance (MQA) serves the public by licensing qualified health care providers, enforcing standards among licensees and facilities, and informing licensees and the public. If you have a desire to serve the people of Florida, a career with MQA allows you to do so while enjoying generous benefits including:
- Ten paid holidays and paid annual and sick leave
- Health, life, dental, vision, and other supplemental insurance options
- Retirement options to fit your specific needs
- Up to eighteen hours per year of free tuition at Florida public universities through the State Employee Tuition Waiver program
- Opportunities for professional growth
Position Duties and Responsibilities
Incumbents in this position will make an immediate and meaningful impact in the lives of Floridians. They perform duties that guarantee qualified health care professionals can work in the state so Floridians have access to the health care they need in order to lead healthier lives. Incumbents also support those currently working in health care professions who are so critical in our current and any future public health emergency by increasing the number of qualified health care professionals who can practice in the state. We are especially looking for individuals passionate about public health, but knowledge or experience in any health-related field or relevant Florida statutes is not required.
Incumbents will work in a professional, administrative setting in one of our seven board offices and perform duties similar to school registrars, medical records, billing, or coding specialists; office administrators, executive or administrative assistants, data entry clerks, or other positions who ensure compliance with regulations or rules and provide professional assistance to members of the public.
Specific duties and responsibilities can vary by board office and position, but examples include:
- Independently reviews and evaluates transcripts, degrees, and other educational materials of individuals trained in the United States or foreign countries to determine eligibility for certification and licensure in a specific profession in accordance with respective Florida statutory and Board requirements.
- Conducts detailed research into educational materials, Florida Statutes, Board rules, and other relevant items to make decisions on whether individuals meet the accreditation standards for the requested license or certification.
- Responds directly and in a timely fashion via writing or over the phone to public inquiries on licensure status, deficiencies, requirements, and relevant statues or applicable board rules; and technical issues regarding the licensure process.
- Establishes and maintains a paper and/or electronic filing system for specific professions, which includes applications, transcripts, correspondence, license and employment verifications, requirements for other states, and other supporting documentation.
- Enters and maintains accurate data and uploads documentation on licensees and the status of applications and licensure in relevant electronic databases.
- Supports supervisors by attending board/committee meetings when needed or by preparing agenda materials for said meetings.
- Summarizes and prepares application files and supporting documentation for review by Board members.
- Performs other related work as required to maintain an efficient office which responds promptly to the needs of licensees, applicants, consumers, the legislature, and other areas of the Department, included, but not limited to, training new employees and assisting with office phone coverage.
Knowledge, skills and abilities, including utilization of equipment, necessary for someone to complete this position
- Ability to communicate effectively and professionally in writing and verbally.
- Ability to exercise independent judgement and initiative in carrying out assignments.
- Ability to learn, understand, and apply Florida Statutes, rules, policies, and procedures for licensing.
- Ability to plan, organize, and coordinate work activities to meet strict deadlines.
- Ability to concentrate, provide great attention to detail, and maintain a pre-approved work schedule.
- Ability to work independently and establish and maintain dependable, effective working relationships with others.
- Knowledge and proficiency of Microsoft Office software and in using Windows-based computers.
- Ability to learn and utilize job-specific software such as LEIDS and AxiomPro and office equipment such as phones, fax machines, scanners, and copiers.
Preference will be given to those who meet the following minimum requirements:
- High School Diploma or equivalent AND 2 years administrative experience that includes data entry, document preparation, computer software use, travel arrangement preparation, and/or personnel and budget review.
- College education can substitute for the required experience on a year-for-year basis.
Reference Checks and a Background Check will be conducted before any offer of employment is made.
How to Complete an Application
- All applications must be received via the online People First System
- Applicants must fully complete their People First Application and Candidate Profile for consideration. Applicants may attach a resume to their application but stating “see resume” in required fields or only attaching a resume does not count as a fully complete application.
- A fully complete application means:
- Including all completed or in progress Education beginning with a high school diploma or equivalent in the Candidate Profile and all required fields for each listed education
- Including all Periods of Employment beginning with graduation from high school to the present in the Candidate Profile and all required fields for each listed position
- Explaining in the Candidate Profile all gaps in employment longer than 6 months not covered by education as either a separate “job” or via the reason for leaving field for the previous job
- Answering all required fields on the People First application
- Answering each Qualifying Question
- All responses to Qualifying Questions must be verifiable by documentation provided through the online People First System
- Use correct spelling and grammar throughout the application
Other Important Information
Florida DOH is an Equal Opportunity Employer/ Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Only U.S. citizens and lawfully authorized alien workers will be hired.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
Only U.S. citizens and lawfully authorized alien workers will be hired.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbent may be required to work during or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or to perform other emergency. Duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Departments VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
Candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.