Requisition No: 233401
Agency: Department of Health
Working Title: OPERATIONS & MGMT CONSULTANT MGR-SES – 64006611
Position Number: 64006611
Salary: $26,445.90 – Based on Experience
Posting Closing Date: 09/25/2020
Florida Department of Health
Division of Communicable Disease -HIV/AIDS Section
Salary: $26,445.90 – Based on Experience
Closing Date: 9/25/2020
Job Title: OPERATIONS & MGMT CONSULTANT MGR-SES 186362)
Requisition ID: 233401
Position Number: 64006611
Closing Date: 09/25/2020
This is a highly responsible professional position in the Bureau of Communicable Diseases located within the HIV/AIDS Section. This position serves as the Fiscal and Administrative Operations Manager. This position requires effective written and oral communication skills, knowledge and ability to create complex operating budgets, budget analysis, and ledgers, serves as the human resource coordinator for the Bureau, understands grant management, knowledge of state procurement methods including contracting, the ability to acquire program knowledge, ability to supervise effectively, and the ability to work independently without close supervision..
- Serves as the Fiscal and Administrative Operations Manager for the Section. Serves as a delegate in the absence or unavailability of the Section Administrator. Attends meetings and participates in workgroups as assigned.
- Performs quality assurance function within the bureau to ensure that the administrative and support functions operate efficiently and effectively to meet the needs of the programs.
- Maintains oversight of Bureau-wide administrative activities including budget, purchasing, contracts, personnel, and general facility operations.
- Develops and revises policies and procedures relevant to Bureau-wide administrative functions; provides training to staff on Bureau-specific and DOH administrative policies and procedures.
- Collaborates with the Performance Management Manager to ensure timely review and approval of planning documents, monthly and quarterly performance measures, and timely response to auditor reviews and reports.
Budget, Contracts and Purchasing:
- Supervises the financial staff overseeing budget, grant management, contracts, purchasing and purchasing card services. Responsible for supervision of staff including appraisals, planning and directing their work, approving leave, and having the authority for hiring and taking disciplinary action or effectively recommending such actions.
- Ensures timely completion of monthly, quarterly and annual budget assignments, including preparing and coordinating spending plans, timely submission of grant applications, annual progress reports, and schedule C allocations to County Health Departments (CHDs)s. Tracks and ensures progress with all special projects or improvement projects related to budget and grants management processes.
- Develops grant spending tracking, fiscal year operating budgets, budget ledgers for all grants and general revenue funds, and assists with budget issue proposals.
- Conducts monthly budget reviews with Bureau Chief and Section Administrators.
- Participates in Division budget meetings and activities.
Human Resources Coordinator:
- Serves as a liaison between the Bureau of Communicable Disease and the Division’s Personnel Liaison for the Bureau. Gathers and responds to assignments related to HR.
- Participates in Bureau planning related to recruitment, classification and pay; develops and updates Bureau policies and procedures related to HR topics.
- Responsible for preparing semi-annual salary certifications and submitting to headquarters’ staff. Prepares letters based on impromptu reports created by budget. This includes staff name, position number, OCA, location, etc., on all certifications. Maintains a tracking system to ensure all certifications are completed and returned to the budget staff. Locates certifications in response to audit requests.
- Collects time-keeping documentation of staff time charged to multiple grants. Ensures the accuracy and timeliness of the information to enable budget analysts to complete journal transfers as needed
- Prepares human resource reports and documents.
- Provides training and coaching to Bureau supervisors for HR related actions.
Knowledge, skills and abilities, including utilization of equipment, required for the position:
- Knowledge of grant application and management processes
- knowledge of state procurement processes such as purchasing and contracting processes
- knowledge of systems such as FLAIR, FIS, MFMP, ECRS
- knowledge of county health departments and Department of Health Schedule C process, preferred, Effective oral and written communication skills
- Ability to use direct influence, build and manage teams, facilitate meetings. Three or more years of experience in grants management and state procurement processes. Travel may be required
NOTE: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Departments VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
Please do not submit documents directly to the agency.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.