Requisition No: 251561
Agency: Economic Opportunity
Working Title: DEO-251561-OPERATIONS MANAGER C-SES – 40023210
Position Number: 40023210
Posting Closing Date: 10/28/2020
JOB TYPE: FULL TIME – SES
POSITION LOCATION: Tallahassee, FL
The Florida Department of Economic Opportunity (DEO) works across the state to support Florida’s economy, robust and talented workforce and our local communities. DEO is dedicated to making a stronger and more resilient Florida, so our businesses, communities and workforce are better prepared to withstand future economic slowdowns and natural disasters. DEO is focusing our efforts to help Floridians rebuild their homes and lives after the devastating impacts of Hurricanes Irma and Michael.
WHAT MAKES DEO UNIQUE AND A GREAT PLACE TO WORK?
* Highly skilled, professional environment *Healthcare Benefits
* Ongoing comprehensive training provided *Leave Benefits
* Student Loan Forgiveness Program (Eligibility Required) *Career Growth
* Tuition Fee Waivers (Accepted by major Florida colleges/universities)
As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state and national law enforcement records.
TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.
The Operations Manager C-SES is a member of the Bureau of General Services in the Division of Finance & Administration.
YOU MUST HAVE THE FOLLOWING KNOWLEDGE, SKILLS AND ABILITIES
- Ability to communicate effectively verbally in writing
- Ability to supervise people
PREFERENCE WILL BE GIVEN TO THOSE APPLICANTS THAT HAVE THE FOLLOWING QUALIFICATIONS
- Supervisory or management experience.
- Leasing/facilities management experience.
- Budget and contract management experience
THE HIRED CANDIDATE WILL BE RESPONSIBLE FOR THE FOLLOWING
This is a professional, managerial position responsible for coordinating the operations and management of the Department of Economic Opportunity (DEO) owned and leased facilities and serves as the primary back up for the overall General Services operations. This includes implementing and providing administrative, operational, and consulting services related to facilities, space planning and design, building management, leasing, and architectural changes. This position is also responsible for coordinating the operations and management of the DEO safety programs. Incumbent exercises independent judgment in formulating policies and procedures, in personnel administration and in preparation and management of complex budgets. Ensures internal controls are established and maintained for each of the responsible areas and identifies efficiency opportunities in the process areas.
Manages the Fixed Capital Outlay (FCO) program for major building repairs, renovations, and new construction. Manages the Revolving Trust Fund budget ensuring expenditures are appropriately recorded and adjustments are requested, if needed. Works with the Office of Budget Management to initiate budget actions necessary to ensure resources are available. Provides reports to management as needed.
Prepares reports, as required, including DEO's annual Capital Improvement Plan and Legislative Budget Requests. Ensures the CareerSource Florida and other tenants of DEO-owned buildings provide input regarding needed improvements to buildings.
Provides contract management for all contracts related to service contracts developed for Department-owned facilities. This includes preparation, evaluation, accuracy and budget accountability of the purchase order requisitions. Prepares documentation for annual blanket term orders and two-party contracts related to maintenance and construction. Tracks services, reviews pay requests, maintains accurate accountability of expenditures, works with vendors to address any issues or concerns, and initiates contract or agreement changes as necessary. Negotiates contracts and agreements with federal, state, and private entities and prepares budget for related funding.
Leads activities of building managers and maintenance mechanics in Department-owned buildings. Oversees the daily operations of facilities, assists field staff and building managers in addressing operational problems, and serves as the liaison for field staff and building managers. Ensures training and technical assistance is provided to DEO employees and contractors, as appropriate, on any building requirements.
Responsible for construction and renovation projects conducted by private contractors. Tasks include, but are not limited to, development of plans and contract documents, office renovation design preparation, project budget and schedules, cost estimation, establish specifications, prepare bid packages, analyze bids, visit job sites, resolve construction issues, review and approve invoices, certify completion. Maintains effective working relationships with architects, engineers, contractors and program administrators.
Coordinates and administers safety programs. Provides assistance and consultation regarding safety issues.
Manages the real property lease management program for DEO. This includes building maintenance, custodial services and security.
Provides assistance and consultation regarding leasing problems. Develops and maintains policies, procedures, and guidelines, and identifies statewide operational issues in the implementation of leasing policies and procedures.
Assists Bureau Chief with day-to-day management and support activities, ensuring the operational needs of the bureau are met.
Performs other duties as required or assigned.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.