ADMINISTRATIVE ASSISTANT II – 64024737

Overview

Requisition No: 232661 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT II – 64024737

Position Number: 64024737 

Salary:  $1,128.63 – $1,241.49 Biweekly 

Posting Closing Date: 09/19/2020 

FLORIDA DEPARTMENT OF HEALTH – OPEN COMPETIVE

Bureau of Public Health Laboratories

Jacksonville Laboratory – Administration Department

$1,128.63 – $1,241.49 Biweekly

Internal Agency Posting

This is an Internal Agency Posting, only current DOH employees will be considered,

all others will be automatically disqualified.

 

Job Title: ADMINISTRATIVE ASSISTANT II 186362)

Requisition ID: 64024737

Position Number: 64024737

Closing Date: 09/19/2020

 

DESCRIPTION

 

This position will provide administrative and clerical support to the Director of the Bureau of Public Health Laboratories Jacksonville Laboratory.

 

Coordinate schedules and assist with time management for the Director, Assistant Director and other professional staff by scheduling and setting up meetings, arranging conference calls, scheduling conference rooms and booking appointments. 

 

Serve as first point of contact for Jacksonville Laboratory and providing customer service.  This will be done by answering the telephone, arranging phone coverage during hours of laboratory operation, responding to email and through on-site receptionist activities. Prepare correspondence such as letters, memorandums and email and respond to information requests as required.

 

Prepares and assists staff with preparation and routing of travel pre-authorization and reimbursements requests using the statewide travel management system. Also assist staff with travel arrangements when needed.

 

Maintain organized files for reports, documents, records and other items required by the Laboratory Director and staff.  This includes electronic files and data bases which require periodic updates. Maintains BPHL Emergency Contact list.

 

Assist with other reporting requirements, paperwork, reviewing documents for grammatical error and compliance with agency style guide and tracking of documents being routed through Tallahassee approval processes.

 

Prepare documents for subpoenas and route to DOH attorneys for review and guidance. When legal approval to release information is received, prepare documents and send out in response to subpoena.

 

Coordinates Jacksonville laboratory quarterly awards ceremonies and other employee meetings and activities

 

Provide other administrative support such as copying and scanning documents, proofing correspondence, mailing and express shipping and establishing office procedures.

 

KNOWLEDGE, SKILLS, and ABILITIES

Effective writing techniques, good oral communication skills, time management, office equipment, multitasking, CorrFlow and Microsoft Word, Excel, Power Point, Access and Outlook.

Knowledge of administrative and office procedures and practices.

Ability to work independently and communicate effectively.

Ability to plan, organize and coordinate work assignments.

 

PREFERRED EXPERIENCE

Minimum 5 Years of Experience.

 

PREFERRED EDUCATION

High School Diploma or Equivalent.

 

LICENSURE, CERTIFICATION, REGISTRATION REQUIREMENTS

Not Applicable

 

NOTE

Thank you for your interest in career opportunities with the Florida Department of Health.  If you are looking to establish a successful career in the Health Care Field, you have come to the right place.  Many of our innovative and successful health programs are recognized throughout the State of Florida.  We hope you decide to join our team! 

 

We request that all applications be completed with People First – no faxed or mailed applications to the agency. Experience, education, and/or training used to meet the minimum qualifications and in response to the qualifying questions must be verifiable through information contained in your application.

When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month, and year) identifying company name or if unemployed. Incomplete applications will not be considered.

 

Please be advised:

Florida DOH is an Equal Opportunity Employer/ Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.  Only U.S. citizens and lawfully authorized alien workers will be hired. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.  

 

This position requires fingerprinting and a security background check.  You will be required to provide your Social Security Number in order to conduct this background check.  Successful completion of a drug test is a condition of employment for safety- sensitive positions. 

 

Direct deposit of salary is a condition of employment.

 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the DOH in advance to allow sufficient time to provide the accommodation.

 

Incumbent may be required to work during or beyond normal work hours or days in the event of an emergency.  Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or to perform other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

 

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS.  For more information, please visit the SSS website: www.sss.gov.

 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

 

 

VETERAN’S STATEMENT

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Departments VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.  Revised 02/13/2017

 

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.