Materials Operations Supervisor

Company Name: Childrens Healthcare of Atlanta

Location: Atlanta, GA, US - 30322

Job Duration: 2021-09-12 to 2021-10-12

Overview

Work Schedule/Days:  Day / Monday – Friday
Employment Type:  Full-Time
Location:  Egleston 
Requisition #:  80062

 

JOB SUMMARY

Provides supervisory responsibility and leadership for all activities performed in the 24-hour operation of the surgical services materials department, ensuring adequate and efficient usage and levels of supplies and equipment to surgery, post-anesthesia care unit, day surgery, anesthesia, and special procedures.

EDUCATION

  • High school diploma or equivalent and associate’s degree or graduate of accredited surgical technology program
     

CERTIFICATION SUMMARY

  • Certified Surgical Technologist (CST) or sterile processing certification within one year of employment
  • Children’s Sterilization Certificate within one year of employment

 

EXPERIENCE*

  • Three years of experience in inventory control/purchasing in a surgical services environment
  • Two years of experience in a leadership role or documented leadership coursework
  • Experience in materials management information systems

PREFERRED QUALIFICATIONS*

• Healthcare materials certification or bachelor’s degree
• Experience in orthopedics or implant 
 

KNOWLEDGE SKILLS & ABILITIES*

  • Advanced computer skills
  • Excellent communication, organizational, and interpersonal skills
  • Demonstrated leadership skills as a positive role model in all behaviors, attitude, and work performances 
     

JOB RESPONSIBILITIES*

  1. Oversees daily department activities.
  2. Works with billing personnel to maintain charge description master.
  3. Quality checks location uploads.
  4. Makes suggestions to Surgical Inventory Supervisor using future forecast software.
  5. Conducts orientation of new personnel to department protocol, policies, and procedure.
  6. Works with Sterile Processing, Supply Chain, operating room, surgeons, and other departments to assess inventory needs.
  7. Reviews schedule for coordination of surgical cases using surgical information systems, makes daily assignments based on employee ability, delegates tasks appropriately, and follows up to ensure completeness.
  8. Performs advanced replenishment functions daily.
  9. Makes frequent rounds through department.
  10. Records performance issues, takes proper corrective actions, and reports to System Manager in timely manner.
  11. Provides instruments, equipment, and supplies in direct support of surgical suites and ancillary departments.
  12. Assesses staff competency and facilitates additional training in Children’s Healthcare of Atlanta Medicaid Management Information System.
  13. Ensures materials reports are reviewed and acted upon, ensuring availability of goods and services.
  14. Assigns staff in-services with Sterile Processing and operating room as needed on implant systems and instrumentation.
  15. Supervises monthly check of expiration dates and shelf labeling and evaluates historical usage data to raise or lower par levels.
  16. Coordinates transfer or purchase of supplies urgently from other campuses, hospitals, and vendors.
  17. Develops and executes annual physical inventory plan.
  18. Reduces variances and prepares assigned service line for daily, monthly, and annual cycle counts.
  19. Manages compliance with Children’s Healthcare of Atlanta vendor management policies, including vendor access and conflict of interest issues.
  20. Maintains employee attendance records, in-services, and meeting documentation.
  21. Conducts folder meetings and performs all evaluations in accordance with human resources guidelines.
  22. Assists manager with development of departmental goals and objectives.
  23. Provides input as necessary for completing annual budgets.
  24. Approves campus monthly schedule.
  25. Leads campus annual physical inventory.
  26. Fosters positive working relationships across departments and campuses with patients, physicians, families, visitors, co-workers, and vendors.
  27. Complies with all applicable regulations, standards, and recommendations.
  28. Follows hospital and departmental safety instructions, policies, and procedures.
  29. Attends 75% of staff and leadership meetings/communication and job-related educational opportunities.
  30. Manages the day-to-day operations of the staff, including but not limited to, work assignments, task management, time tracking/management, and on-the-job training.
  31. Takes an active role in coaching and mentoring the team to ensure continued employee growth and success, both on the team and at the broader CHOA organization.
  32. Assists manager with employee performance evaluations and hiring decisions.
     

SYSTEM RESPONSIBILITIES*

Safety: Practices proper safety techniques in accordance with hospital and departmental policies and procedures. Responsible for the reporting of employee/patient/visitor injuries or accidents, or other safety issues to the supervisor and in the occurrence notification system.
 
Compliance: Monitors and ensures compliance with all regulatory requirements, organizational standards, and policies and procedures related to area of responsibility. Identifies potential risk areas within area of responsibility and supports problem resolution process. Maintains records of compliance activities and reports compliance activities to the Compliance Office.
 
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification.  They are not intended to be an exhaustive list of all job duties performed by the personnel so classified.

 

 

 

 

 

PHYSICAL DEMANDS*

Ability to lift up to 15 lbs independently not to exceed 50 lbs without assistance
Bending/Stooping – Constantly (activity or condition exists 2/3 or more of time)
Climbing – Frequently (activity or condition exists from 1/3 to 2/3 of time)
Hearing/Speaking – Effective communication with employees, supervisors/managers and staff. Effective communications with patients and visitors, as required.
Lifting – Constantly (activity or condition exists 2/3 or more of time)
Pushing/Pulling – Frequently (activity or condition exists from 1/3 to 2/3 of time)
Sitting – Frequently (activity or condition exists from 1/3 to 2/3 of time)
Standing – Frequently (activity or condition exists from 1/3 to 2/3 of time)
Walking – Constantly (activity or condition exists 2/3 or more of time)

WORKING CONDITIONS*

Some potential for exposure to blood and body fluids

 

About Us:

Children’s Healthcare of Atlanta has been 100 percent committed to kids for more than 100 years. A not-for-profit organization, Children’s is dedicated to making kids better today and healthier tomorrow.

With 3 hospitals, 20 neighborhood locations and a total of 673 beds, Children’s is the largest healthcare provider for children in Georgia and one of the largest pediatric clinical care providers in the country. Children’s offers access to more than 60 pediatric specialties and programs and is ranked among the top children’s hospitals in the country by U.S. News & World Report.

Children’s has been recognized as a Fortune 100 Best Place to Work, a Best Place for Working Mothers, and as a top employer for diversity and millennials.  We offer a comprehensive compensation and benefit package that supports our mission, vision and values.  We are proud to offer an array of programs and services to our employees that have distinguished us as a best place to work in the country.  Connect to our mission of making kids better today and healthier tomorrow. 

Have questions about the recruitment process?  Check out What to Expect.

Address:  1405 Clifton Road NE, Atlanta, GA  30322
Function:  Supply Chain – Supply chain