Central Administrator Business Support Job

Company Name: Boston Scientific

Location: Warsaw, MZ, PL

Job Duration: 2021-10-13 to 2021-11-12




At Boston Scientific, you will find a collaborative culture driven by a passion for innovation that keeps us connected on the most essential level. With determination, imagination and a deep caring for human life, we’re solving some of the most important healthcare industry challenges. Together, we’re one global team committed to making a difference in people’s lives around the world. This is a place where you can find a career with meaningful purpose—improving lives through your life’s work.


Central Administrator Business Support


Key responsabilities:

  • IRF (Internal Request Forms) management for selected Healthcare Professionals’ interactions, events and activities. Keep close relation and communication with key stakeholders of the IRF process
  • Supports cross country and cross divisional selected IRFs ensuring end to management of the events as per defined process
  • Responsible for PO and invoice handling including Vendor and TPIs management
  • May perform other administrative activities as assigned and required like: travel-and expenses co-ordination according to the company’s guidelines & policies, scheduling, coordinating meetings/appointments, updating business-related files, routine documents creation, coordinating logistics of the marketing materials.
  • Database maintenance
  • Internal & External Audit support.
  • Reference contact person for selected countries’ sales & Mkt teams and local PCO (Country MedTech Orgs, Preferred Vendors and conference organizers). Involve obtain/provide information, answer queries related to established policies and procedures. Direct people to the appropriate resource.
  • Support to New Service Requests, collaborate on EMEA and central or country related projects/assignments of broader scope, aligned and agreed with BSM & BSD (New Service Request process to be followed when needed).
  • As part of a team, provide support and collaborate with Business Support team members when needed.
  • Develops documents and administers procedures. Provides guidance to and may train others on those procedures.
  • Propose and implement process enhancements
  • Preferred development: Subject Matter Expert (SME) & Lean Business Process (LBP).
  • Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner.
  • All roles within the Business Support team will follow the hybrid scheme as part of the Connected Work Place policy
  • Awareness and compliance with applicable standard operating procedures to meet, comply and champion all quality, regulatory and compliance commitments of Boston Scientific.


Our Requirements:


Years of Experience

None-3 years of previous experience in similar role preferable, in a medical devices Company, will be valued.


Experience in a similar role in Shared Services/BPO or in administrative department is preferred



Local (assigned country) Language and fluent English, written and spoken, will be needed.

Previous Experience

Highly organized (prioritize and time management), high attention to detail, accurate, problem-solving, customer service focus, oriented to results, good communication and interpersonal skills will be considered main general skills. Process-orientation and process improvement mindset

Technical Knowledge

Advanced level in use of Microsoft Office (Outlook, PowerPoint, Word, Excel) & digital tools will be valued. Meeting and event, planning & organization, experience will be a plus. Confidentiality


Core Competencies


Functional Expertise

Stays up to date in area of expertise and demonstrates use of that knowledge to successfully achieve goals and objectives.

Customer Focus

Identifies internal/external customer needs and ensures the effective delivery of high-quality solutions, products, and services that meet or exceed customer expectations.


Implements initiatives and plans that align with individual or team objectives.  Carries out initiatives with clear deliverables, milestones, accountabilities, and measures of success. Prioritization and time management.


Pursues and follows through all assignments and tasks until completion.


Works effectively with others across the team to achieve goals. Demonstrates proficient communication, and partnership in interactions with others.

Other valued competencies

Problem solving (tend to solve issues effectively by identifying the underlying issue and implementing a solution) & multitasking (can handle multiple responsibilities easily)


We offer:

  • Private health care in Lux Med (VIP package)
  • Multisport card
  • Life insurance
  • Languages courses in the office
  • Well-designed & effective Trainings plans
  • Possibility to grow your career in a newly created organization within International company

About us:

As a global medical technology leader for more than 40 years, our mission at Boston Scientific (NYSE: BSX) is to transform lives through innovative medical solutions that improve the health of patients. If you’re looking to truly make a difference to people both around the world and around the corner, there’s no better place to make it happen. If you are interested then discover our career opportunities at bostonscientific.com/careers.