Administrative Assistant Job

Company Name: Boston Scientific

Location: Penang, 14, MY

Job Duration: 2021-06-11 to 2021-07-11

Overview

Location: Penang, Wilayah Persekutuan Kuala Lumpur (MY-14), Malaysia (MY)
Additional Locations:
Hiring Manager: San San H’ng
Recruiter: Zhi Keong Tan

 

Purpose

  • Primary focus is complex project assignments within a specialized function. May provide general administrative support for individuals and/or department. May provide guidance and give work direction to others. Works under minimal supervision. Work may be done without established procedures.

Responsibilities

  • Performs general administrative duties that may include photocopying, coordinating meetings/appointments, typing, faxing, ordering/maintaining supplies, arranging travel, preparing and/or sorting mail.
  • Contacts are frequent with individuals representing outside organizations and/or individuals of significant importance within the company. Contacts involve planning and preparation of communications, requiring tact, persuasion, and negotiation skills.
  • Answers questions that may involve interpretation of policy.
  • Viewed as key functional resource.
  • May be responsible for various components of project assignments to include: Developing and adhering to timetables; Coordinating large meetings/events (i.e. parts of a national trade show); Preparing status reports, records, and documents; Securing vendor estimates and purchase orders, processing invoices, ensuring vendor quality; Overseeing the execution of project deliverables; Reviewing the status of projects and budgets; Anticipating department projects and organizing own schedule, and that of others, to meet deadlines; Anticipating obstacles, developing alternative courses of action, and making appropriate decisions to meet objectives; May conduct research and compile and analyze information for reports in order to make decisions and/or recommendations.
  • Projects may be highly visible and require company resources.
  • Develops documents and administers procedures. Provides guidance to and may train others on those procedures.
  • Translates complex and/or technical, in-depth thoughts into documents (letters/memos/presentations, etc.) by researching subject; anticipates needs for communications; makes suggestions for improvements in existing communications.
  • Translates complex and/or technical, in-depth thoughts into documents (letters/memos/presentations, etc.) by researching subject; anticipates needs for communications; makes suggestions for improvements in existing communications.
  • Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner; provides guidance to peers as necessary regarding proprietary information.
  • Confidential information typically consists of non-public company sensitive information (i.e. acquisitions, business strategies, and financial data).
  • As interface to Customers and Sales Representative has direct responsibility to facilitate, share documents and process to identify, notify and ensure any complaint or problem are addressed, thereby demonstrating high commitment to Quality in all interactions and behaviors. Act as needed to support and facilitate any field corrective action related his/her scope. Support appropriate process and submission of Donation and Sponsorship to legal department. Validates that all products and advertisement have been through the appropriate approval processes, prior to sharing or publishing. (LAR, etc.).
  • Ensures awareness and compliance with applicable standard operating procedures to meet, comply and champion all quality and regulatory commitments of Boston Scientific.

Management Requirements

  • Not applicable.

Job Scope and Leveling Guidelines

  • Knowledge: Extensive knowledge in specialized functions. Applies extensive knowledge of business concepts, procedures and practices and a …

Requisition ID: 483326

 

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!

 

At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. Boston Scientific is proud to be an equal opportunity and affirmative action employer.

 

Boston Scientific maintains a drug-free workplace. Pursuant to Va. Code § 2.2-4312 (2000), Boston Scientific is providing notification that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and that violations will result in disciplinary action up to and including termination.